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Academic Performance
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Purpose
Douglas College provides an environment that encourages and celebrates academic excellence, individual initiative and responsibility as students make progress toward their educational goals. This policy outlines the commitment to academic performance expected of all students and the consequences for unacceptable academic performance.
Policy Statement
Students who register in courses/programs at Douglas College are expected to maintain acceptable standards of academic performance as outlined below. In addition, students in some limited enrollment programs are expected to maintain standards of professional practice as determined by specific program policy. Students whose academic performance is of a superior standing will be recognized by the College.
Procedures
Academic Alert
The student whose semester or cumulative Grade Point Average (regardless of the number of credits attempted) falls between 1.99 and 1.50 will be notified in writing by the College. This notification will indicate the student is being warned that his/her academic performance is weak and that further weakness in performance will lead to Academic Probation.
The student will be encouraged to seek help to improve his/her academic performance and will be provided with a list of the various sources of educational help available to students at Douglas College.
Academic Alert standing will not be recorded on the student's permanent record.
Academic Probation
The student whose cumulative Grade Point Average falls below the minimum requirement of 1.50 (based on at least nine credits attempted) will be notified in writing of his or her probationary status and required to book an appointment with a counsellor to discuss his or her academic progress and receive clearance to remain enrolled. If the student, once notified, does not meet with a counsellor before the end of the current semester, he or she will not be permitted to register in further courses until such a meeting has taken place.
The student's academic performance will be reviewed at the end of each subsequent semester. If the student's cumulative Grade Point Average rises to 1.50 or better, the student will be taken off probation. The student will no longer be under any restrictions regarding course load or selection. If the Grade Point Average over those credits is below 1.50, the student will be required to withdraw for one semester, or meet with the Registrar to develop a remediation plan which may include restrictions on what courses the student is permitted to take until the student's semester Grade Point Average rises to 1.50 or above.
A student who has been required to withdraw must make application for readmission. Permission for readmission will be granted by the Registrar, in consultation with the Department Chair/Program Coordinator, if needed. A student readmitted after being required to withdraw is initially limited to a maximum enrollment of nine credits in which he or she must achieve a grade point average of 1.50 or better. A student who does not attain this level over the first nine credits after his or her return will be required to withdraw for another semester or to meet with the Registrar to develop a remediation plan which may include restrictions on what courses the student is permitted to take until the student's semester Grade Point Average rises to 1.50 or above.
Program Progression
Students enrolled in some limited enrollment programs must maintain the academic and practice performance standards as outlined in the specific policies of the program.
Students whose academic and/or practice performance falls below the standards set by program policy will be notified in writing by the Program Coordinator about the specific concerns and remedies required by the student for progression in the program within the next semester or other appropriate time period. Failure to improve performance could result in the student being prevented from enrolling in practicum, clinical or practice courses and/or being advanced to the next semester, in accordance with specific program policy.
Academic Excellence
Students whose academic performance is of a superior standing will be recognized as follows:
Dean's List
Students will be placed on the Dean's List if they :
Either: complete a minimum of 12 credits in one semester and achieve a semester GPA of 4.00 or
better;
Or: complete a minimum of 12 credits over more than one semester and achieve a cumulative GPA
and semester GPA of 4.00.
Achievement on the Dean's List will be noted on a student's Permanent Record (including the official transcript) and the student will receive a Letter of Congratulation from the College.
Gold Cord
Students whose GPA score ranks in the top ten percent of student GPA scores in each credential (based on qualifying courses for that credential), and whose GPA is at least 3.33 (based on the same qualifying courses) when applying to graduate, will be recognized at graduation with the presentation of a Gold Cord Award.
Honour Roll
Students will be placed on the Honour Roll if they :
Either: complete a minimum of 12 credits in one semester and achieve a semester GPA of 3.50 to
3.99
Or: complete a minimum of 12 credits over more than one semester and whose cumulative GPA
and semester GPA is 3.50 to 3.99
Achievement of Honor Roll status will be noted on the student's Permanent Record (including the official transcript).
Student Excellence Awards
These may be awarded by each Faculty to students who meet excellence criteria as determined by each Faculty.
Students who achieve the Dean's List, Gold Cord, Honor Roll or a Student Excellence Award will be publicly recognized through publication of a Douglas College Honours Recognition List that will be displayed at the graduation ceremony and other public venues (provided that students give prior permission for public recognition].
This policy was previously revised April 2010.
