Refunds
- Refunds for courses of 15 weeks duration
- Refunds for courses of seven to 14 weeks duration
- Courses of one to six weeks duration
- Refunds for students who pay a tuition fee deposit
- Refunds after late registration
- Refunds for returning International students
- Refunds for new International students
IMPORTANT NOTICE
During late registration, which begins January 4, 2012, you will be able to add and drop courses, until January 17, 2012 without penalty as long as the total number of credits you are registered in remains the same or increases. When more credits are dropped than added, these credits will be refunded at a rate of 43% per credit.
If you add courses during the late registration period starting January 4, 2012 pay outstanding fees immediately in order to avoid Late Payment Penalties. If all fees are not paid in full by January 19, 2012, a Registration & Activity Hold and Late Payment Penalty of $50.00 will be applied to your account. Additional Late Payment Penalties of $50 will be applied to accounts which are outstanding February 21 and March 20, 2012.
Warning: If you drop any courses after the semester begins, and have not made any payments toward your account, you may still owe Douglas College tuition and/or fees. The amount owed will be determined by the date and number of credits dropped.
| Dates | Refund Information |
| November 17 to December 4, 2011 | 100 % refund |
| December 7, 2011 to January 3, 2012 | 100 % refund. If ALL courses are dropped, a $100 processing fee will be charged. |
| January 4 to January 17, 2012 | You can switch courses or sections without penalty as long as you are registered in the same number of credits. Refund of 43% per credit for any courses(s) dropped. If ALL courses are dropped, you will be charged a $100 processing fee. |
| January 18, 2012 onward | No refunds. |
Additional refund information
- The Registration and Services Fee and the Other Student Activity Fees are non-refundable after Late Registration.
- Refunds of $15 or less will not be processed.
- Tuition fees are not transferable to another semester, nor are they transferable to another student.
- Late admission to another post-secondary institution is not considered sufficient reason to waive the Douglas College Refund Procedure.
- All drops must be done using the Registration System.
Receiving your refund
- Refund cheques will be issued 6-8 weeks after the start of the semester and will be mailed to the address currently in our system.
- Please ensure that we have your current address in our system. To update your address: login to the Registration System and choose "Update Address and Phone" under the Personal Information Menu.
Refund examples
Examples of Tuition Fee Calculations for Adding and Dropping Courses. Please note that this table includes tuition fees ONLY.
|
Credits |
November 17, 2011 to January 3, 2012, 2011 |
January 4 to January 17, 2012 |
January 18, 2012 onward |
|
3.0 |
$265.80 |
$114.30 |
0 |
|
6.0 |
$531.60 |
$228.59 |
0 |
|
9.0 |
$797.40 |
$342.89 |
0 |
|
12.0 |
$1063.20 |
$457.18 |
0 |
|
15.0 |
$1329.00 |
$571.47 |
0 |
*Starting December 7, 2011 if all courses are dropped, a $100 processing fee is charged
Refunds for courses of 15 weeks duration
November 17 to December 4, 2011
100 percent refund if any or all courses are dropped. All drops must be done using the Registration System.
December 5, 6, & 7*, 2011
Courses cannot be added or dropped during this period. The Registration System is closed for fee processing. *On December 7, 2011, the registration system reopens at 8:00 p.m. for students who were not deregistered due to non-payment of fees.
December 7, 2011 to January 3, 2012
100% refund if some, but not all, courses are dropped.
100% refund less a $100 processing fee if all courses are dropped. All drops must be done using the Registration System.
January 4 to January 17, 2012
No additional fees for switching courses or sections if the total number of credits you are registered in stays the same.
When more credits are dropped than added, credits will be refunded at a rate of 43% per credit.
If all courses are dropped, a $100 processing fee will be charged
January 18, 2012 Onward
No refunds.
Refunds for courses of seven to 14 week duration
If all courses are dropped prior to the week in which the class starts, 100% refund less $100 processing fee. This must be done using the Registration System.
If only some courses are dropped prior to the week in which the class starts, 100 % refund. This must be done using the Registration System.
If all or some courses are dropped during the first two weeks of class, refunds will be issued at 43% per credit.
If ALL courses are dropped, a $100 processing fee will be charged.
Courses of one to six weeks duration
If all courses are dropped prior to the week in which the class starts, 100% refund less $100 processing fee.
If only some courses are dropped prior to the week in which the class starts, 100% refund. This must be done using the Registration System.
If courses are dropped or a section change is made during or after the first week of class, no refund is given.
Refunds for students who pay a tuition fee deposit
Special Note for first-semester Limited Enrolment Students:
For limited enrolment students in their first semester, the tuition fee deposit is non-refundable and non-transferable.
If a student chooses not to register in courses, the tuition fee deposit will not be refunded.
If a student drops all courses at any time during the registration period, the non-refundable deposit will be deducted from the refund.
If a student drops any courses (one or more) after the start of the semester, the non-refundable deposit will be deducted from the refund.
Refunds after late registration
You can continue to drop full term courses until March 11, 2012 without a refund using the Registration System. A grade of "W" will appear on your permanent record. It is important for you to make the decision whether you are going to continue with a course by the deadline date. Consult with your instructor if you are unsure as to the expected outcome of your course. All students must be prepared to deal with the consequences of their decisions concerning their registration.
Note: All refund and withdrawal deadlines are applicable for courses of 14 weeks in duration. Shorter courses are pro-rated.
Refund information for returning International students
|
Refund Examples - International Students
|
|||
|
Credits |
November 17 to December 4, 2011 |
January 4 to January 17, 2012 |
January 18, 2012 |
|
3.0 |
$1350 |
$580.50 |
0 |
|
6.0 |
$2700 |
$1161.00 |
0 |
|
9.0 |
$4050 |
$1741.50 |
0 |
|
12.0 |
$5400 |
$2322.00 |
0 |
|
15.0 |
$6750 |
$2902.50 |
0 |
* Starting December 7, 2011 a $100 processing fee will be charged if all courses are dropped.
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Refund information for new first-semester International students:
New international students are required to pay for a minimum of 12 credits at the time of acceptance. Refund for these fees is as follows:
a. If you withdraw completely a minimum of five business days (Monday to Friday) prior to the first day of a semester, you will receive a 50% refund of tuition fees. Notification of withdrawal must be submitted in writing (letter or fax) to Douglas College International and must be received by Douglas College by the stated deadline.
b. If you withdraw completely less than five business days (Monday to Friday) prior to the first day of a semester or after the start of a semester, you will receive no refund.
c. If you withdraw completely due to exceptional circumstances (e.g. failure to obtain a Study Permit), you may submit a petition to the Registrar's Office for consideration of a full refund (less a $250.00 administrative fee). You will be required to provide documentation to support your claim. You should contact Douglas College International for assistance in this matter.
d. If you withdraw from some, but not all, courses either prior to the start of a semester or after the start of the semester, you will receive no refund, as the tuition fees for the first 12 credits are non-refundable and non-transferable.
Payments can be made on-line by following the Credit Card Payment links on the Account Summary and Account Summary by Term pages. Note, although partial payments can be made over the Web, payment in full is due according to the Important Dates and Deadlines.
For up-to-date information on refunds for new first-semester International Students, please consult the Refunds section of the Douglas College calendar.