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Booking Space

Space Booking/Usage  Guidelines
July 22 2008
Rooms available for booking:

Centre for Health and Community Partnerships Rooms

• C 1028 (main room)
• C1024 (kitchen)
• C1023 (conference Room)
• C1021 (small "examining room")

Other rooms on David Lam Campus

• Within the Faculty of Health Sciences (e.g. communication labs, Simulation Centre)
• Other classrooms

Rooms at New Westminster campus

Possible uses of spaces:

C1028: activity or informational or instructional groups where privacy is not an issue

C1024: kitchen:

• equipment: stove, fridge, microwave, dishwasher, pots and pans, place setting of dishes and cutlery for eight, kettle, coffee maker (12 cup).
• use to prepare coffee and light refreshments for a group activity
• use as part of an activity (cooking class, shared meal preparation)
• this is not a staff/faculty /student lunchroom

C1023:equipped with board room style table and chairs, 40" LCD monitor and hook ups for lap top, teleconference
meeting room, small group discussion, informational groups

C1021: Individual meetings, examinations, health screening (need equipment)

Process:

• Fill out the Space Usage Request Form
• Centre DA will either book a room in the Centre or through the Faculties or through central booking, dependent on the needs of the activity
• A room booking system for the CHCP will be used
• Other rooms in the Health Sciences building designated for Health Sciences (e.g. simulation labs, communications labs) are booked through Health Sciences : Centre DA will contact Maureen Clarke at local 6403 or Marion Kloseck at local 6407
• Rooms books centrally:
  • DLC: Centre DA will contact Doreen Kreschuk local 6262 or via email
  • NWC: Centre DA will email "room bookings"

Booking Priorities for CHCP Space:

• Centre activities have priority booking, i.e. there must be some connection with CHCP operations
• Bookings that are on-going repeat will be accommodated first, then first come, first served

Use of Kitchen Area:

• Kitchen area cannot be used for cooking unless previously booked for this purpose.
• Equipment is locked. Previous arrangements for use of equipment is required
• Food safe rules prevail.
• Users must clean up after the activity (this includes activites in C1021, C1023 and C1028). Lack of clean up means no further bookings will be accepted for this group.